The Congressional Hispanic Caucus Institute (CHCI) is the nation’s premier Hispanic nonprofit leadership development organization. CHCI’s mission is to develop the next generation of Latino leaders through its award-winning leadership development programs. CHCI employs an exceptional and dynamic staff and offers a wide of array of competitive benefits including medical, dental, 401K with a company match, 15 days vacation and sick leave upon hire, tuition assistance, and a transportation subsidy. These are just a sample of the benefits provided to all full-time employees.
Over the past ten years, CHCI has transformed itself into a leading nonprofit organization that has significantly expanded access for the Latino community. It has grown its budget to $10 million and its staff to roughly 30 people. Through its programs, CHCI has been directly impacting more than 1,700 students annually. Also, more than 3,600 highly accomplished alumni have successfully continued their journey beyond CHCI into the workforce as powerful leaders in the public, private and nonprofit sectors.
Please send cover letter, resume to firstname.lastname@example.org. No phone calls please.
Currently, CHCI is seeking to fill the following position(s):
The internships are unpaid but offer an excellent opportunity to learn and experience the inner workings of an exciting nonprofit organization. If interested please email your cover letter and resume to email@example.com.
- College graduate or pursuing a college degree.
- Strong computer literacy is necessary.
- Work a minimum of 30hrs/week.
- Must multi-task and work well under pressure.
- Excellent logistical and organizational skills.
- Excellent verbal and written communication skills.
- Excellent customer service skills.
- Must be a self-starter and independent; understands the need for detail.
- Bilingual skills (Spanish-English) is a plus.
- If participating in a school internship program, requirements for that program must be submitted.
- Make a final presentation of your choice on how your newfound skills will help your career and personal goals.
- Develop effective strategies to engage major donors and grow this funding base and work side-by-side with other members of the Development Team to cultivate, pitch, acknowledge, track, steward, and renew support.
- Responsible for stewardship and renewal of all major donors as well as identifying prospects locally, nationally and globally who can be cultivated to support the organization with unrestricted, programmatic, and or event sponsorship gifts.
- Perform prospect research on foundations and corporations to evaluate prospects for corporate and foundation grants.
- Responsible for conducting the full range of activities required to prepare, submit, and full cycle management of grant proposals to foundations and corporate sources.
- Perform prospect research on foundations and corporations to evaluate prospects.
Work with finance team to compile information necessary to report to corporate/foundation funders.
- Comply with all grants reporting as required by foundation/corporate funders.
- Provide stewardship to current donors in portfolio and provide regular updates to donors.
- Support Director and Chief Development Officer in performing advance work including research and securing meetings with prospective corporate and foundation donors.
- Serve as a liaison to manage engagement with high level major donors, alumni, prospects, and other VIPs during events.
- Ensure all relevant data is maintained and current in the donor management data base
- Track relevant statistics and develop collateral for donor stewardship
- Be independent and reliable on administrative tasks within projects and campaigns like updating data, mailings, and presentations.
- Other duties as assigned.
- Bachelor’s degree with graduate work or advanced degree welcome
- A minimum of 3 years progressive fundraising experience required, ideally with major donors and foundations.
- Minimum two years grant writing experience with demonstrated results required
- Strong written communication skills; ability to write clear, structured, articulate, and persuasive proposals.
- Knowledge of fundraising information sources and basic fundraising techniques and strategies.
- Working knowledge of techniques to conduct effective prospect research.
- Experience/aptitude with fundraising database products or other constituent relationship management systems preferred. Salesforce experience desired.
- Previous experience with nonprofit fundraising desired.
- Ability to thrive in a fast paced environment handling multiple projects
- Absolutely professional approach and willingness to support the team fully, including peers and leadership, to fully meet the needs of a growing CHCI.
- Highly organized and able to set objectives, manage, and see projects through to completion.
- Unwavering commitment to CHCI’s mission of developing the next generation of Latino leaders and a positive, can-do attitude.
- Innately curious, creative, and hungry to make a strong contribution to CHCI.
- Position requires some travel and occasional evening and weekend work for events and donor meetings.
The Congressional Hispanic Leadership Institute (CHCI) is seeking a Leadership Programs Intern (non-paid position) who will provide support to the Professional Programs Specialist and other Leadership Programs Department members as assigned by performing the following tasks:
- Assist in logistics and coordination of educational programming. This may include scheduling speakers and panelists, exchange correspondence with congressional staffers and organization leadership, and researching programming opportunities with other leadership programs or organizations.
- Support execution of the selection and interview process for the 2018-19 class of fellows. This will include outreach to prospective applicants, scheduling interviews, coordination of schedules, and collating scores and reports.
- General support of fellowship program which may include preparing documents, reviewing timesheets, processing payment requests, or other duties as assigned.
This internship involves a range of tasks; some are administrative. The intern’s supervisor will work to make tasks and projects during the semester align, as much as possible, with the intern’s expressed interests. CHCI’s internship opportunities provide well rounded hands-on experience and valuable professional skills. CHCI is conveniently located near Farragut North and West metro stations.
CHCI’s interns are exposed to networking, shadowing, and mentoring opportunities with Latino leaders, and receive ongoing professional development training from staff. While CHCI office interns are not part of CHCI’s Congressional Internship Program (CIP), they may have the opportunity to participate in some of the professional development sessions offered to our CIP participants. They may also have the opportunity to be involved in other CHCI events including networking receptions, department meetings, speakers, and fundraisers.
QUALIFICATIONS & SKILLS:
CHCI interns are expected to learn quickly, work independently and groups, take directions, be organized, resourceful and collaborative.
- Must be fully fluent in English – writing, reading, and speaking (Spanish language a plus)
- Outstanding organizational and administrative skills, including ability to interact with staff, elected officials, corporate/business representatives, and the general public
- Professional office demeanor and presentation
- Ability to type accurately at 45 wpm and be computer literate, particularly using Microsoft Office Suite software programs
- Strong verbal and written communications skills and detail oriented
- Ability to handle multiple tasks and to organize and prioritize workload efficiently
- Ability to work respectfully with people from all cultural and socioeconomic backgrounds
- Supportive of the mission and the philosophy of the CHCI
- Demonstrated passion for leadership development and advancing communities of color
- High professional and ethical standards for handling confidential information
- Undergraduate college student with a minimum of one year of college completed
Equal Opportunity: CHCI internships are awarded on an equal opportunity basis; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status.
Background check: A criminal background check will be conducted prior to extending an offer of employment.
Academic credit may be available; please inquire with your academic institution.
HOW TO APPLY
To apply, please e-mail your cover letter and resume with Subject Line: Leadership Programs Intern application to: Marie Hughes Chough, Vice President of Leadership Programs at: firstname.lastname@example.org
The Congressional Hispanic Caucus Institute (CHCI) has an immediate opening for a Spring 2018 Development Intern (non-paid position). The CHCI Development team works to ensure that CHCI has the financial resources to accomplish its mission of developing the next generation of Latino Leaders. The team maintains relationships with members of the Congressional, corporate and nonprofit community, connects them to the work of CHCI, and makes the case for investing in the organization’s long-term goals.
Development interns learn many of the basic skills it takes to become a development professional in a nonprofit from a front-row seat. The work of the Development team requires constant communication and collaboration with multiple departments, and interns are involved in all core activities of the team and are assigned day-to-day activities to help the team operate effectively, such as:
- Staying up-to-date on the activities of the organization, supporters, and prospect supporters
- Researching prospective donors across multiple fundraising channels
- Preparing Donor Profiles for identified prospects
- Scheduling, calendaring, and confirming meetings with prospects and supporters
- Assisting with event planning, production, logistics and marketing, and event follow-up
- Assist with managing donors’ database and maintaining Development records current
- Writing and sending acknowledgement and recognition communication
- Ensuring sponsor benefits are fulfilled according to grant specifications
- Assisting with the development of sponsorship proposals and Development marketing materials
- Other duties as assigned
QUALIFICATIONS & SKILLS:
CHCI interns are expected to learn quickly, work independently and in groups, take directions, be organized, resourceful and collaborative. Other qualifications include:
- Excellent communication (verbal and written) and interpersonal skills
- Outstanding organizational and administrative skills
- Ability to interact with elected officials, business executives, and the general public
- High level of professional demeanor and presentation
- Ability to multi-task and prioritize efficiently, while working under tight deadlines
- Attention to detail and professional and ethical standards for handling confidential information
- Enjoy working as part of a team and collaborating with others
- Proficiency with Microsoft Office Suite, including Word and PowerPoint
- Experience with Salesforce desirable but not required
- Commitment to the mission of the Congressional Hispanic Caucus Institute
- Undergraduate college student with a minimum of one-year of college completed
Flexible Schedule: Interns typically work 20-hours a week for a minimum of 3 days a week. CHCI is conveniently located just a few blocks from both the Farragut North and Farragut West metro stations. This position is non-paid but may qualify for college or internship credit, depending on your educational institution. Intern is expected to work until late April or early May 2018.
About CHCI: CHCI is a nonpartisan 501(c)(3) tax-exempt leadership development institute. CHCI internships are awarded on an equal opportunity basis; women, minorities, people across genders, veterans and individuals with disabilities are encouraged to apply. CHCI conducts a criminal background check prior to extending an offer of employment.
HOW TO APPLY
Instructions: Please submit a cover letter, resume, and a writing sample (1-5 pages) to email@example.com by March 5th, 2018. Please title your email: CHCI Development Intern Application.
For all positions, please send your resume and cover letter to:
The intern will engage in a wide variety of projects and initiatives to include:
- Research and identify new sources and opportunities to promote organization’s work
- Explore relevant speaking engagements for CEO
- Draft press releases, op-eds and website content
- Ensure social media visibility is strong and engaging
- Monitor and compile social media statistics
- Help develop collateral to assist with branding and marketing efforts
- Assist in the development of profiles, videos and other collateral showcasing program participants and alumni
- Routinely assess website to ensure content is relevant, engaging, and fluid
- Perform other duties as assigned
- Current undergraduate or graduate student interested in communications, public relations or marketing
- Ability to multitask with autonomy
- Ability to independently conduct research
- Strong writing and presentation skills
- Working knowledge of Adobe software to include Photoshop, InDesign and a familiarity with web design and content management
- Familiarity navigating social media platforms required
Job Title: CHCI Alumni Relations Intern
Department: External Affairs
Reports To: Associate Manager, Alumni Relations
CHCI seeks a bright, motivated college student or recent graduate to provide essential assistance to its Alumni Relations team. This is an excellent opportunity to further a career in communications and marketing in the nonprofit sector. CHCI internships provide interns with hands-on experience in the organization’s mission of developing the next generation of Latino leaders, while honing their own leadership skills and making important career development connections. The Alumni Intern works closely with the Associate Manager of Alumni Relations and the Director of Alumni Relations, assisting in the day-to-day operations of the CHCI Alumni Association and its membership of over 3,400 alumni and eleven regional chapters across the country. The Intern will help promote the CHCI Alumni Association and build valuable, professional contacts in the Washington D.C. area.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Assist with the creation and dissemination of content across Alumni web pages, social media platforms; updates relevant Alumni marketing materials as needed.
- Assist in the planning and development of Alumni programming throughout the year.
- Conducts research of Alumni according to region, sector and area of expertise.
- Supports the maintenance of the CHCI Alumni database.
- Practices effective organization for administrative tasks including but not limited to filing, mailing, copying/scanning, phone and mail inquiries.
- Performs other duties as assigned by supervisor.
- Completed – or working toward – college degree
- Strong computer literacy and knowledge of Microsoft Office (Word, Excel and Outlook and PowerPoint) required
- Working knowledge of social media tools and platforms (e.g. Facebook, LinkedIn, Twitter, Instagram) required
- Working knowledge Adobe Creative Suite (Acrobat, InDesign, Photoshop) preferred
- Working knowledge and some proficiency in database management preferred
- Ability to exercise discretion when handling confidential alumni records
- Strong communication skills, both verbal and written, required
- Must be a self-starter and able to work well independently
- Must be detail-oriented; possess strong logistical and organizational skills
- Previous internship or related experience in marketing or communications is a plus
- Positive attitude and enthusiasm for the mission of CHCI
- Flexible schedule: Minimum 20 hours a week; length of commitment is negotiable
- Compensation: This is an unpaid internship.
- If participating in a school internship program, requirements for that program must be submitted
Job Title: Office Manager
Reports To: Director, Human Resources and Administration
The office manager plays a key and essential role in providing support across the entire organization and to their immediate supervisor. In this role you are often the first impression of the organization, and must demonstrate the utmost professionalism, dependability, strong interpersonal skills, and confidentiality.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This position interacts routinely with a diverse group of important external callers, vendors, and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, and recommend changes in administrative practices or procedures to ensure efficiency. Provides critical support to supervisor for all administrative and facility-related functions.
- Greet all visitors promptly and in a professional manner
- Answer incoming calls and transfer to the appropriate staff member
- Ensure visitor waiting area is neat and welcoming at all times
- Manage vendors responsible for providing building related services including but not limited to cleaning, maintenance, supplies, office equipment (copiers, computers, printers, postage etc.)
- Schedule routine and on-demand maintenance
- Monitor work of vendors when onsite
- Review and process invoices for all facility related expenses, and ensure billing is accurate, and payment is timely
- Maintain ongoing tracking mechanism for facility expenses to support cash flow analysis and budget preparation
- Periodically conduct market research to ensure vendor cost and quality are competitive
- Make recommendation for changes in vendor and or service that may result in greater efficiency, quality, and cost savings
- Order and maintain all supplies
- Review and process supply invoices, and ensure billing is accurate, and payment is timely
- Place supplies as designated throughout the building
- Periodically check in with staff for non-standard supplies that may be needed for a special event or initiative
- Ensure all office equipment functioning properly to include copiers, postage machine, individual staff printers etc.
- Prepare work areas for new staff and onsite interns to include designation and set up of computer and phone
- Provide instructions for use of phone, copiers, postage machine etc.
- Interface with IT vendor to establish email and desktop applications
- Monitor monthly billing to ensure accuracy
- Perform other duties as assigned
QUALIFICATIONS AND REQUIREMENTS
- Bachelor’s degree or extensive and relevant experience required
- A minimum of three years’ administrative experience required
- Proficient in all Microsoft Office software required
- Must demonstrate the utmost confidentiality and professionalism
- Facility and vendor management experience required
- Must be creative and flexible in order to respond quickly and positively to shifting demands and opportunities.
- Strong logistical and organizational skills required.
- Strong oral and written communication skills required
- Strong team player; works well under pressure.
- Strong attention to detail and follow-through
CHCI is looking for a hands on Accounting Manager to join our team. This is a newly created position and will supervise one staff accountant and have the full support and training of the Vice President of Finance. The ideal candidate must have a strong working knowledge of accounting, proven management experience, and strong interpersonal skills. The candidate will work closely with all departments and must be able to clearly translate and communicate financial data to non-financial end users. This is a great opportunity for any candidate that wants to learn the application of accounting to business decisions.
The Accounting Manager will be responsible for daily oversight of the finance and accounting functions (including general ledger, accounts receivable, accounts payable, cash management/treasury, payroll and grant reporting) to include producing periodic financial reports, maintaining accounting records and a comprehensive set of controls and budgets to mitigate risk, enhance the accuracy of financial results and ensure reported results comply with generally accepted accounting principles (GAAP). The Accounting Manager will ensure CHCI has the systems and procedures in place to support effective program implementation and conduct flawless audits. S/he will initiate steps to enhance, update and revise policies, procedures and internal controls to meet changing demands and growth in order to remain effective and efficient. The Accounting Manager will support the Vice President in preparing presentations to the Board and its committees and will work closely with CHCI Departmental Directors to ensure not only a solid understanding of their monthly reports, but to explore whether there are other ways in which finance can support their work.
ESSENTIAL DUTIES AND RESPOSIBILITIES
- Manage and monitor accounting/ finance staff; provide instruction and guidance; ensure weekly and monthly work completed; review and approve their work.
- Ensure timely, accurate completion of all regular weekly, monthly, annual deadlines that are produced by or impact the Finance Department:
- Weekly – accounts payable, invoicing, recording of accounts receivable and revenue
- Bi-weekly – payroll
- Monthly – month-end close, financial report production/dissemination, accounts receivable collections, general ledger account reconciliations (asset and liability accounts)
- Quarterly – quarterly account reconciliations, additional schedules for the finance package
- Annually – 5500, 1099s, audit, budget, forecast, 990, overhead allocations
- Ensure general ledger, accounts and reporting systems maintained in compliance with GAAP.
- Protect assets and guide financial decisions by monitoring and enforcing policies, procedures and internal controls.
- Monitor and manage cash flow; ensure adequate funds on hand and recommend transfer of excess funds to investment portfolio; recommend timely transfer of restricted funds into operating account; ensure bank reconciliations done monthly.
- Ensure required information for grant applications provided and ensure expenditures aligned with grant and program budgets.
- Assist in budget process and subsequent forecasts; ensure budget and any revisions input into Great Plains.
- Coordinate audit activity; ensure timely preparation of all PBC items.
- Maintain well documented accounting policies and procedures manual; ensure staff reminded of procedures on a periodic basis; assist in documenting and updating policies, procedures and controls.
- Assist in reconciliation of Form 990.
- Manage and track the performance of invested assets; ensure proper recording and adherence to investment policy.
- Ensure proper chart of account maintenance and integration of new accounts into financial reports; ensure deactivation of unused accounts and cost centers; create or revise financial reports as needed.
- Maintain professional and technical knowledge by attending workshops/ seminars; review industry specific professional publications; participate in professional societies.
Secondary Duties and Responsibilities:
- Must be confident and able to assist others in absence of Vice President.
- Assist with special projects.
- Perform other duties as assigned by Vice President.
QUALIFICATIONS AND REQUIREMENTS
- Education – Bachelor’s or higher degree in accounting or finance required.
- Professional designation preferred (CPA, CMA, etc.), but not mandatory.
- Significant prior experience (8-10 years), with 3-5 in management, and a trend of progressively increased responsibilities.
- Non-profit experience and working knowledge of U.S. GAAP required.
- Track record of coordinating audit activities.
- Must be proactive and keep Vice President apprised of status of major deliverables and deadlines.
- Great Plains and FRx reporting experience a big plus.
- Superior analytical skills.
- Ability to prioritize work and multi-task is a must.
- Take initiative; must have a willingness to try new things, always looking for opportunities to streamline and gain efficiencies
- Strong team player; must work well with other Finance & Accounting personnel and all colleagues to accomplish organizational goals.
- Excellent communication and interpersonal skills (written and verbal).
- Ability to work and operate independently with minimal daily direction from manager.
- Strong Microsoft Office applications skills (especially Excel, Word, PowerPoint, Outlook)
- Must maintain highest level of confidentiality.
- Should promote and create a positive, motivating work environment.
- Must be organized and focused.
- Able to work overtime when needed.
- Some travel required.
CHCI offers an array of competitive benefits to its employees. All benefits with the exception of enrollment in the 401k are effective on the date of hire. Benefits include:
- Medical, Dental, and Vision insurance
- Employee Assistance Plan
- Flexible Spending Account
- WMATA SmarTrip Benefit/Parking Subsidy
- Paid federal holidays, vacation and sick leave
MINIMUM EDUCATION REQUIRED
HOW TO APPLY